Plant2Food privacy policy

1. Applicants in Plant2Food

Plant2Food mainly handles and processes work-related information as the majority of the applicants apply for and receive funding or rejections with addresses etc. in relation to their work at their home university or in companies and public organizations, which would like to participate in Plant2Food projects.

Our privacy policy explains, how we will process your data. The Plant2Food secretariat is the data controller and Plant2Food ensures that your personal data is processed in agreement with the legislation.

2. Consent

By submitting a funding application to Plant2Food, you give your consent to Plant2Food for processing your data, which is necessary to evaluate your application.

Your consent is voluntary and you can withdraw it at any time by contacting us. In that case, it is not possible for us to evaluate your application and your suggested project will not be considered for funding in Plant2Food.

Please use the contact information in article 3, if you would like to inquire further information about this matter.

3. Who are we – and how can you contact us?


The secretariat is based at Aarhus Universitet:

Ny Munkegade 120, building 121, office 418

8000 Aarhus C


CVR-number: 10466105
Phone number: +45 9350 8266



4. Contact regarding data protection

Please keep in mind that regular e-mail is not considered a means of safe communication. Do not write anything in your email, which is private or sensitive information, or which you believe must be protected.

a.     If you have general inquiries regarding data protection at Aarhus University, you are welcome to contact the Data Protection Officer Søren Broberg Nielsen:

b.     If you have questions regarding our handling of your data, you are always welcome to contact the Plant2Food secretariat via email or visit to find further contact information.

5. Types of personal information that we process

The information, which we process about you, typically includes:

·       Name, position, work address, work email and -phone number

·       Personal data listed in your CV (e.g. education and professional experience)

6. Our purpose with the processing of your personal data

The purpose with Plant2Food is to award minor funding grants to projects across the partner universities (Aarhus University, Technical University of Denmark, University of Copenhagen, and Wageningen University and Research), knowledge institutions as well as companies from the food sector.

For this purpose, our evaluation panels must receive and evaluate project applications before they can decide, which projects are the most qualified for funding.

Therefore, we collect and store your data in connection with:

-       Handling and evaluation of your Plant2Food application

-       Preparation of statistics about Plant2Food’s applications and grantees

-       Preparation of statistics about the granted projects

7. Plant2Food only processes relevant and necessary personal data

Plant2Food only collects, processes, and stores data about you, which is relevant and sufficient to meet the purposes defined above. The purpose determines the type of data about you, which is relevant for our processing.

8. Plant2Food updates your personal data

The Plant2Food secretariat verifies that the personal data, we process is neither incorrect nor misleading.

Your data must be correct and up-to-date in your application for Plant2Food to review it. We therefore kindly ask you to inform us about any relevant changes in your data – in case these may occur – while we are processing your application. You may use the contact information stated above in article 3 to inform us about such changes.


9. Plant2Food deletes your personal data when there are no longer required

Plant2Food deletes your personal data when they are no longer required for the purposes, for which the collection, processing and storage of your data was performed.


10. Plant2Food only discloses your personal data in connection with the evaluation of applications

Plant2Food only discloses personal data – in the form of the incoming applications – to our two evaluation panels and our Steering Group.

The applications will not be shared with anyone else and Plant2Food will not use your personal data in any other connection.

11. Safety

Plant2Food follows AU’s internal guidelines for safety regarding the handling of personal data as described here:


12. Your rights

a. You have the right to be granted access to your personal data

At any time, you have the right to be informed about which data about you Plant2Food is processing, where it has been obtained, and what it is used for.

Plant2Food only processes data that we have received in the incoming applications.

You also have the right to be informed about how long Plant2Food stores your personal data and who receives data about you, in case that Plant2Food passes on your data in Denmark and abroad in the EU/EØS.

If you ask for it, Plant2Food can inform you about the data Plant2Food is processing about you. The access to this information may be restricted for the sake of other individuals’ privacy protection, trade secrets and immaterial rights.

You can make use of your rights by contacting the Plant2Food secretariat using the information in article 3.

b. You have the right to have inaccurate personal data corrected or deleted

If you believe that your personal data, which Plant2Food is processing, is inaccurate, you have the right to have them corrected. In that case, please contact us and state the inaccuracies and how to correct them.

In some cases, Plant2Food is obligated to delete your personal date. For instance, if you withdraw your consent (please refer to section 2). If you believe that your data is no longer necessary in relation to the purpose for which Plant2Food collected it, you can ask us to delete it. You can also contact Plant2Food if you believe that your personal data is processed against the legislation or other legal obligations. 

When you contact Plant2Food with an inquiry to have your personal data corrected or deleted, Plant2Food will clarify if the conditions are fulfilled. If this is the case, the changes or the deletion will be carried out as soon as possible.

c. You have the right to take exception to our processing of your personal data

You have the right to take exception to our processing of your personal data. You can use the contact information stated in article 3 to send your objection. If your objection is legitimate, we will cease to process your personal data at once.

d. You have the right to complain to the Data Protection Agency

If you wish to complain about the processing of your personal data, you can contact the supervisory authority:


Carl Jacobsens Vej 35

2500 Valby


Phone Number: +45 3319 3200